Here in the Forwarding Department at Aztek Logistics Ltd we offer a wide range of logistic services to fit our customers requirements for professional & reliable worldwide distribution.

Our dedicated team have over 25 years’ experience in the industry so whether you are a UK Manufacturer, Distributor, Importer or Exporter you can be safe in the knowledge that you will receive a first class service with that personal touch.

Services that we offer:

  • International Air & Sea Freight Service
  • European Road Freight
  • Express Worldwide Courier Services
  • Express Road Freight
  • Storage
  • Customs Clearance

Additional services include:

    • Deferment Account for payment of Duties & Taxes
    • Customs Documents/Chamber Documents Legalised & Certified
    • Export Packing
    • Full Marine Insurance

BREXIT Information:

For all documentation requirements and overall information about the processes and procedures please click here.

For more details, please contact:

Gareth Clare – Business Development Manager
01462 419129 |

Ashleigh Maddison – Sales Assistant
01234 943066 |


Brexit Information

The UK and EU trade deal that was announced on 24th December 2020 provides more clarity for UK and EU trade from the end of the transition period. Azteks Freight Forwarding department have done their best to minimize Brexit related disruption and are on hand to support you in this transition.

Therefore we’d like to confirm the essential requirements for shipping from 1 January 2021 and provide you with a knowledge based website that includes some key information on the formalities and new processes.

Administrative Essentials for Exporting Goods to Northern Ireland and Europe:

Customs Declarations are now required for shipments between GB and the EU and vice versa. Although the EU-UK Trade and Cooperation Agreement refers to ‘Zero Tariffs, this doesn’t replace the need to generate a Customs Declaration and so a Commercial or Pro-Forma Invoice is required. The trade deal only applies to Customs Duties, meaning that in most cases Customs Duties will not be applied to goods fulfilling all necessary ‘rules of origin’ requirements. However, VAT will still be levied. Customs Declarations are therefore required for goods to clear the border. Country specific restrictions will still be in place and any associated licenses will be required.

What information Aztek will require?

A Customs Declaration consists of a Commercial Invoice and must include the following:

  • Exporter Name, VAT Number, EORI Number and Address
  • Importer Name, VAT Number, EORI Number and Address
  • Invoice Date and Invoice Number
  • Goods Description
  • Country of Origin Statement – (See below, Rules of Origin Requirements for further details)
  • Commodity Codes (HS Codes)
  • Quantity and Net and Gross weight
  • Sales Price of Goods
  • Currency
  • Incoterms
  • All items must be palletised and secured to Heat Treated (HT) Pallets, Wooden Frames, Crates etc…..that display the IPPC Stamp.
  • We also need to receive a Direct Representation Letter on your own Company Headed paper and signed by someone who can sign on the companies behalf (Director/Manager) 
  • Packing List
  • Certificates and Licenses

A guide to Administrative Essentials:

Click on a section below for more information

number 1 number 2 number 3 number 4 number 5 number 6 number 7

1. What is an EORI Number?

  • EORI stands for Economic Operators Registration and Identification number
  • Required for businesses to engage in international trade
  • Will be required to do business with the EU, the rest of the world and potentially with GB
  • You do NOT have to be VAT-registered to obtain one
  • Takes 10 minutes to apply for one

2. What is a commodity code and why is it required?

  • Made up of 8, 10, or 14 digits
  • Used to identify goods moving around the world
  • Number of uses including:
    • Calculating Tariffs
    • Monitoring controlled goods
    • Quota controls
    • Trade policies

3. Declarations

  • Advises Customs of goods movement
  • Enables Customs to look at the goods being moved and assess if they are a threat
  • Customs can stop shipments from proceeding if they wish to inspect the goods
  • Customs can refuse to allow goods into the country

4. What is a commercial invoice?

  • Used by companies to charge customers for goods and obtain payments
  • Customer pays amount on invoice - payment method and time of payment is agreed in advance
  • Authorities will use it to ensure pricing is realistic, what shipping terms have been used and to identify origin of the goods
  • Freight forwarders will use the invoice to clear the goods

5. Packing list

  • Advises what is being shipped
  • Lists what is contained in each package
  • Includes package dimensions so cubic metre measurements can be calculated
  • States gross and net weight of contents

6. Certificates and licences

  • Products requiring Certificates include:
    • Live animals, animal products
    • Flowers, plants, seeds, fruit and vegetables
  • Licences may be required for controlled goods such as defence and chemicals

7. Tariffs

  • Duty or tariff is a tax imposed on products moving between countries
  • Duty rates based on product category or value
  • More detail about UK tariffs are available on
    • Sets out tariff rates for goods moved between countries, by commodity code

Rules of Origin Requirements

To benefit from the EU-UK Trade Agreement ‘zero tariff’ its essential that you provide evidence of the country of origin in the commercial or pro-forma invoice for both B2B and B2C shipments. Please do this using the statement below for UK or EU goods fulfilling the relevant rules of origin requirements. Without the statement, it will not be possible to claim the duty relief, and it may not be possible to amend the documentation post clearance without additional charges. If at all.
The exporter of the products covered by this document (Exporter Reference No i.e. EORI number) declares that except where otherwise clearly indicated, these products are of preferential origin.
(Place and Date)
(Name of the Exporter)

IMPORTANT: The goods country of origin must be calculated and recorded accurately, and it is your responsibility to do this.

The Exporter Reference No is required for all UK to EU shipments (this reference is your GB EORI number) For shipments from the EU to the UK the exporter reference no (this reference is you REX number) is only required where the value of the shipment exceeds 6,000EUR / £5,700. May be omitted if the information is contained on the document itself.

Changes to UK VAT regulations will still be introduced on 1 January 2021, as this regulatory change is not part of the EU-UK Trade and Cooperation Agreement and applies to shipments being imported into the UK from any country worldwide. This means that most shipments valued at more than £135 will attract VAT on importation from any country, including the EU. For shipments with a value of £0-£135 when being sold by businesses to consumers in the UK, VAT will need to be collected at the point of sale and will therefore be the seller’s responsibility.

Northern Ireland Protocol

HM Government advised if you move goods between Great Britain and Northern Ireland to apply for a EORI number which begins with XI and to register with the Trader Support Service this is due to the implementation of the Northern Ireland Protocol. This is a free service which will guide you through changes and advise you of the declaration processes which is now required.

The Northern Ireland Protocol came into force on 1st January 2021.

Please log on to once on here you can register your business for the service.

If you don’t already have a EORI number you will need to apply for this ASAP on providing you have the information required this will take you no more than 10 mins to complete and you should receive a letter from HMRC within 4-5days.

The information you will need to request an EORI number is your Company Registration details, date the business was founded, sic code, unique tax reference, corporation tax reference and what type of business you are. All information can be found on Company House.

Once you have registered on Trader Support Service and have your EORI number including one starting with XI for Northern Ireland the Administrative Essentials process will need to be followed for goods movement between GB-NI.

Apply for authorisation for the UK Trader Scheme if you bring goods into Northern Ireland -

Useful HMRC links:

UK Brexit Transition

How to delay customs Payment and declarations

How to delay customs Payment and declarations

Explains Commodity Codes

Explains Controlled goods

Explains Customs

Explains the Export Process

Explains the Import Process

Understanding Incoterms

Click here download Incoterms® 2020 Rules Responsibility Quick Reference Guide table

Incoterms® 2020 Rules Responsibility Quick Reference Guide
Freight Collect Terms Freight Prepaid Terms
Groups Any Mode or Modes of
Sea and Inland Waterway Transport Any Mode or Modes of Transport
Ex Works
Free Carrier
Ship (Port)
Free On
Board (Port)
Cost and
Freight (Port)
Insurance &
Freight (Port)
Carriage Paid
To (Place)
Carriage &
Insurance Paid
to (Place)
Delivered at
Place (Place)
at Place Unloaded
Duty Paid
Transfer of Risk At Buyer's
On Buyer's
On Board
On Board
On Board
At Carrier At Carrier At Named
Named Place
At Named
Obligations & Charges:
Export Packaging Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Loading Charges Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Delivery to Port/Place Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Export Duty,
Taxes & Customs Clearance
Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller Seller
Origin Terminal Charges Buyer Buyer Seller Seller Seller Seller Seller Seller Seller Seller Seller
Loading on Carriage Buyer Buyer Buyer Seller Seller Seller Seller Seller Seller Seller Seller
Carriage Charges Buyer Buyer Buyer Buyer Seller Seller Seller Seller Seller Seller Seller
Insurance Negotiable Negotiable Negotiable Negotiable Negotiable *Seller Negotiable **Seller Negotiable Negotiable Negotiable
Destination Terminal Charges Buyer Buyer Buyer Buyer Buyer Buyer Seller Seller Seller Seller Seller
Delivery to Destination Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Seller Seller Seller
Unloading at Destination Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Seller Buyer
Import Duty, Taxes & Customs Clearance Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Buyer Seller - Look up commodity codes, duty and VAT rates to understand cost implications depending on the incoterms you are sending the freight under.